Certificate Tracking

Delete your spreadsheets! Seriously, we developed this feature so that your compliance team can do just that. Workers can upload digital copies of their off-site training and compliance certificates themselves, saving you the hassle of doing it (but let's be honest, you'll still have to collect and upload a few of them).

features

Pulling out an invalid ticket is embarrassing.

Worksite gatekeepers can sometimes be forgiving, but Weigh Scale Operators and Police Officers can be downright rude. If only your compliance team had reviewed Jay's driver's license and made sure it had an airbrake endorsement before Officer Park discovered it. It sure would have been nice to have recorded the proper expiry date so that a system could remind you and Fire Warden Francis that his first aid ticket was coming due. What about Dock Worker Dalia, who didn't even know she needed a TDG ticket in the first place?

Cartoon of an employee pulling out a wallet of expired tickets

Find out how our Certificate Tracking can help your organization

Assign Certification Requirements

The Workhub software has hundreds of online training videos, but there will always be the need for workers to go elsewhere to prove they know how to resuscitate a chest-compression dummy or quickly don a self-contained breathing apparatus. They must invariably return with a piece of paper to prove they completed the training.

Assign to Workers: Decide which roles in your organization require which tickets, set default expiry terms (or no expiry) or make certificates optional.
Recommend Training Providers: In the event your workers need to go elsewhere for training, you may wish to recommend your preferred provider, provide workers with a PO# or give them special instructions.
Automated Notifications: Workers will be shown and notified of their missing tickets and will be reminded to upload scanned documents or pictures from their phone. Supervisors can also track the status of their subordinates' tickets.

Manage thousands of certificates with ease

Approve Submitted Certificates: Your dashboard will show a count of pending certificate submissions, so it's easy to scroll through, review and approve them.
Decline the Not-so-Good Ones: Occasionally you'll need to decline a ticket that's been scanned on the back side, or ask for a newer certification when an expired one gets sent in. The worker will be notified along with the reason you gave for the decline.

Manage Training Sessions

Schedule Training Sessions: Coming Due and Past Due reports make it easy to identify workers that need to be certified.
Invite Workers: Save money and get everyone certified immediately by setting up a training session next Friday afternoon. The system will send an email invite the worker and place a reminder on their dashboard.
Keep Supervisors Abreast: The workers' supervisors will also be notified. Supervisor Sue might otherwise wonder why Juan is not at the worksite that morning.

Tracking Certificates is as Easy as 1, 2, 3

Check the Dashboard

Quickly see assigned certificates that require attention

Upload your Tickets

Drag PDF or image files, add issue and expiry dates.

Gain Compliance

An administrator will review and approve your submission

"Workhub has been a game changer for all of my clients, big and small. The certificate tracking is our most widely used component of Workhub, but the entire system is beyond compare."
DANA RODE - INFINITY DYNAMICS

Overview

Upload

Upload digital copies of employees' off-site training and compliance certificates.

Assign

Decide which roles in your organization require tickets. Set default expiry terms or make certificates optional.

Recommend Training Providers

In the event workers need to go elsewhere for their training you can recommend a preferred provider, supply workers with a PO# or issue special instructions.

Notifications

Workers will be shown and notified of their missing tickets and will be reminded to upload scanned documents or pictures from their phones. Supervisors can also track the status of their subordinates' tickets.

Approval

Your dashboard will show a count of pending certificate submissions, so it is easy to scroll through, review and approve them.

Schedule Training Sessions

Coming Due and Past Due reports make it easy to identify workers that need to be certified.

Invite Workers

Save money and get everyone recertified immediately by setting up a training session. The system will send an email, invite the worker and place a reminder on their dashboard.

Still have questions?

Let our knowledgeable sales team give you a full product tour and answer any specific questions you may have.