Robust Compliance Ecosystem

Don’t freak out, but there are a lot of work-saving features and components that make up Workhub’s comprehensive compliance management system.

This shouldn’t be news to you though; you know managing workplace compliance isn’t possible anymore with spreadsheets and file folders.

Onboarding & Worker Compliance

“Welcome to the company. Now go to work.” Yeah, right... That’s not how it works in your business. There are all sorts of material every new hire needs to know to perform their work to the standards you expect. You need to know they have the proper knowledge and skills. Assign them their requirements and delight in watching their compliance grow as they complete the elements of your program.

Online Training

Allow your staff to gain important workplace awareness concepts from anywhere and at any time. We offer over 60 courses (they’re all free). Add your own custom courses.

Certificate Tracking

Track any third-party certifications, like drivers’ licenses, professional designations, and First Aid tickets. Approve certificates that workers submit.

Policies

Host and edit your policies with version control. Your workers must acknowledge (or decline) them.

Operating Procedures

You should expect your tasks to be carried out consistently every time. Define the steps in each procedure to ensure efficiency, quality and safety.

Competency Assessments

Assess your workers to demonstrate their proficiencies. You set performance criteria, then assess them against each criterion.

Contractor Orientations

Host your orientation with convenient sub-contract worker access to them. Tracking is available for administrators at the prime and sub-contractor levels.

Form Tools & Ongoing Tasks

At your workplace there are probably more forms generated for workplace compliance than in accounting! Pieces of paper, or even fillable online forms don’t cut it anymore, because you know there is a workflow behind every submission. We understand this and offer the tools you need to manage these ongoing forms and workflow tasks. Easy peazy.

Workplace Screening

Regulate access to your worksites with custom screening forms. View a manifest of workers on location at any time. Plus, log visitor and worker access in case contract tracing is required later.

Inspections

Schedule inspections for each asset categories or location. The system will send notifications and log action items automatically whenever inspections identify deficiencies.

Incident Reporting

Workers can quickly and easily submit near miss and incident reports. Investigators can then associate injuries, asset damages and environmental impacts. They can also identify root causes and log associated action items.

Behavior Observations

Peer observations help ensure workers are exhibiting safe behaviors. The system logs statistics on unsafe habits so you can build an awareness program around those high-risk behaviors.

Action Items

Action items come from many other components in the software but are managed and tracked centrally through completion to sign-off.

Safety Meetings

Quickly record meeting minutes and track attendance. Link to procedures and hazard assessments to show risk levels on site or relating to work being performed.

Hazard ReportsCOMING SOON

Workers report hazards as they see them. They can be from an inventory of existing hazards associated with your locations or procedures, or if they’ve never been seen before. The tool ensures you assess and eliminate or mitigate them.

Forms

This is a catch all for any legacy papers, electronic or web-based forms not already offered in Workhub. Scan and upload, email or even fax them in. They can be assigned actions items, reviewed and approved.

Communication & Collaboration

Like listing all the Workhub features, it's hard to get everyone on the same page. Our software encourages and facilitates two-way communication between management and your front-line workers. Commenting and “liking” are available in most components; these features bring your attention to what would simply have been utterances in the past.

Bulletins and Alerts

Keep workers up to date on the various goings-on in your organization. Bulletins and alerts are available in the app and/or can be sent by email or SMS text. Read receipts are automatically recorded to ensure the message got through.

Suggestions

Allow workers to provide you with ideas that can make your workplace better. Approve suggestions for sharing so other workers can vote for and comment on their favorites.

Polls

Make decisions a democratic endeavor by polling your workers (or subset of workers) for their preferences. Or create polls that are simply fun and engaging.

Perception Surveys

Find out what your workers think of your safety program, your culture, or your strategy. Assign surveys to be completed on a chosen frequency and trend your survey results over time.

Worker Management

Assign workers to supervisors to create an organization hierarchy. Managers and supervisors are kept abreast of their subordinate's compliance and ongoing tasks.

Whistleblower

Allow anonymous submission of alleged policy breaches. Whistleblowers can choose from a list of predetermined recipients. All breach data is secured and encrypted for privacy.

Culture & Recognition

Getting your workforce onboarded and ready for the job as quickly as possible is paramount to success. Help incentivize your staff by allowing them to earn points for completing items within Workhub. Some customers have seen an increase in their workplace compliance by over 66% in 3 months by enabling the Workhub Rewards Program. When combined with Workhub’s other culture-building tools, your company can help reduce turnover, improve satisfaction and boost morale.

Rewards

Workers can redeem their hard earned points through the Rewards catalog for a variety of products. From paddle boards to gaming keyboards, our catalog is bound to have something special for everyone in your workforce.

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Anniversaries

Celebrate another year in the books by letting workers choose an anniversary gift that resonates with them. Company branded items can show off your tenure while long service awards can be a special cherry on top.

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Kudos & Core Values

Capture those special moments by giving a coworker a kudo, where workers explain how they went above-and-beyond, say which of you core values their coworker embodied, and share it to the Kudo Board to spread the story.

Scratch Cards

Have your supervisors recognize exemplary behavior the moment they see it. Scratch cards are an exciting way for workers to earn points towards branded apparel and other rewards.

Joke of the Week

Meet minimum legislative or certification requirements by having a fun, weekly incentive. Unlock the weekly joke by completing a minimum amount of compliance items.

Reference Materials

Like a laxative or plunger, reference materials should always be handy in case you need them. Administrators choose what’s relevant to each work site. Workers can quickly and easily look them up.

Safety Data Sheets

Create a list of materials at your worksites. Print workplace labels and affix them to those said materials. Workers can scan the QR code on the label to quickly access the safety data sheet.

Legislation Hosting

Choose which jurisdictions you operate in, then select from countless acts and regulations to share with your workers. Links are provided to government websites where the legislation is always up to date.

Audit Preparation

Streamline your preparation process by choosing from one of many audit types available, gather documentation to address criteria, and upload auditor results for reference.

Still have questions?

Let our knowledgeable sales team give you a full product tour and answer any specific questions you may have.